Notice of Privacy Practices

Updated Feb 19, 2025

HIPAA & Privacy Practices Notice

1. Introduction

GYM RX ("Practice," "we," "our," or "us") is committed to protecting your privacy and maintaining the confidentiality of your Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act (HIPAA). This HIPAA & Privacy Practices Notice explains how we collect, use, disclose, and protect your PHI, as well as your rights regarding your medical information.

2. How We Use and Disclose Your PHI

Under HIPAA, we may use or disclose your PHI in the following circumstances:

• For Treatment – To provide, coordinate, or manage your healthcare services. This may include sharing information with physicians, specialists, or other providers involved in your care.
• For Payment – To process membership fees or other direct payments related to your medical care. GYM RX does not accept insurance, and insurance denials do not qualify for refunds.
• For Healthcare Operations – To improve our services, conduct quality assessments, or for administrative purposes.
• As Required by Law – We may disclose PHI when required by federal, state, or local law.
• To Prevent Harm – If we believe it is necessary to prevent serious harm to you or others.
• With Your Authorization – We will obtain your written consent before using your PHI for marketing, research, or sharing with third parties not involved in your care. We will not sell, rent, or use your PHI for unauthorized purposes.

3. Your HIPAA Rights

As a GYM RX member, you have the following rights under HIPAA:

• Right to Access Your PHI – You can request copies of your medical records.
• Right to Request Corrections – If you believe your PHI is incorrect, you may request amendments.
• Right to Confidential Communications – You can request how and where we contact you about medical matters.
• Right to Restrict Disclosures – You may request limitations on how your PHI is shared.
• Right to File a Complaint – If you believe your privacy rights have been violated, you may file a complaint with GYM RX or the U.S. Department of Health & Human Services (HHS). To exercise these rights, please contact us at info@gymrx.fit.

4. Data Security & Protection

We take appropriate measures to safeguard your PHI, including:

• Encryption & Secure Storage – We use secure systems to store medical records and PHI.
• Access Controls – Only authorized personnel can access your health information.
• Secure Communication – We use encrypted platforms for transmitting sensitive data.

However, no system is 100% secure. While we strive to protect your PHI, you acknowledge that electronic transmissions carry some inherent risks.

5. Membership & Payment Disclosures

GYM RX does not process insurance claims and is not responsible for insurance reimbursements. Membership fees and medical services are non-refundable, except in cases of billing errors. Failure to use services does not entitle members to refunds or credits.

6. Changes to This Notice

We may update this HIPAA & Privacy Practices Notice from time to time. Any changes will be posted on our website, and continued use of our services implies acceptance of the revised terms.

7. Contact Us

If you have questions about this notice or wish to exercise your HIPAA rights, contact us at:

info@gymrx.fit

By becoming a member of GYM RX, you acknowledge that you have read and understand this HIPAA & Privacy Practices Notice and agree to how we handle your Protected Health Information (PHI).